Executive Assistant – R&D Leaders (Amsterdam)

About the role

Databricks is looking for an Executive Assistant in Amsterdam to support senior R&D and Engineering leaders. The role partners with multiple executives, balancing distinct styles and priorities while driving efficiency and strategic impact across the R&D organization.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for R&D Vice Presidents and leaders, anticipating conflicts and aligning with business priorities.
• Coordinate scheduling across teams and organizations to ensure seamless cross‑functional collaboration.
• Support engineering planning cycles, quarterly business reviews, and key milestone syncs.
• Own end‑to‑end expense and travel processes, ensuring compliance and identifying workflow efficiencies.
• Prepare briefing materials, agendas, and follow‑up documentation for executive meetings and leadership forums.
• Drive operational rhythm for executives, tracking action items, follow‑up loops, and meeting cadences.
• Maintain accurate records of meetings, events, and requests, ensuring timely follow‑up.
• Provide on‑the‑ground support for visiting leadership and coordinate office events with local partners.

Required profile

• Bachelor’s degree in Business Administration, HR, Marketing, Education, or related field (preferred).
• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Experience supporting leaders in Engineering, R&D, or Product organizations is a plus.
• Strong judgment, independent decision‑making in ambiguous situations, and proactive problem‑solving.
• Advanced calendar management expertise with Gmail and Google Calendar.
• Excellent communication and relationship‑building skills with C‑level assistants and external stakeholders.
• High discretion handling confidential information and ability to adapt to changing priorities.
• Willingness to travel occasionally and work flexible hours as needed.

Required skills

• Gmail
• Google Calendar
• AI tools
• Workflow automation