Executive Assistant to Vice President, Compliance

About the role

The Executive Assistant will support the Vice President of Compliance (Regions & Global Quality Operations) in a fast‑paced, international environment. You will enable the globally distributed compliance organization to operate efficiently by coordinating priorities, travel, meetings and business initiatives.

Key responsibilities

• Manage complex executive calendars across multiple regions and time zones.
• Coordinate domestic and international travel, including itineraries and logistics.
• Organise leadership meetings, business reviews and team events, handling agendas, materials and communications.
• Track action items and follow‑ups from meetings to ensure timely delivery.
• Support monthly business updates, leadership communications and operational initiatives.
• Maintain Microsoft Teams and SharePoint collaboration platforms.
• Process invoices, assist with budget administration and prepare cost reports.
• Provide executive and operational support to the Vice President and other compliance leaders, contributing to special projects and process improvements.

Required profile

• High School Diploma or equivalent.
• Minimum 3 years of experience in an executive or administrative support role.
• Experience managing complex calendars and coordinating senior‑level meetings.
• Experience arranging domestic and international travel.
• Experience with invoice processing, expense reporting and budget administration.
• Fluency in English.

Required skills

• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Experience using Microsoft 365 Copilot or other AI‑enabled productivity tools (preferred).

What we offer

• Flat hierarchies and a culture focused on mission‑driven results.
• Opportunities for vertical and lateral career growth.
• Competitive salary (€44,100‑€81,900 annual) and comprehensive benefits.
• Recognition programs for individual and team achievements.
• Collaborative, inclusive environment that values diversity and innovation.