Part-Time Administrative Assistant – Facilities Support

About the role

We are looking for a detail‑oriented part‑time Administrative Assistant to support our Facilities function and Office Manager in Hoofddorp. The role involves handling day‑to‑day office operations, coordinating with vendors and landlords, and providing basic HR and finance assistance. You will work closely with internal teams and external partners to keep the workplace running smoothly.

Key responsibilities

• Provide daily administrative support to the Office Manager and Facilities function.
• Act as the first point of contact for office‑related queries from employees and external vendors.
• Coordinate with landlords, service providers and facilities vendors.
• Manage office supplies, access/badging, deliveries, mail handling and general workplace logistics.
• Assist with purchase orders, invoice processing and basic vendor administration.
• Support onboarding coordination, equipment requests and other HR‑related tasks.
• Maintain accurate records and documentation for office and facilities activities.
• Help with small office projects such as workspace setup or minor improvements.

Required profile

• MBO/HBO or equivalent vocational qualification (or in progress).
• Experience in an office, facilities or administrative support role.
• Strong organizational skills and attention to detail.
• Proficiency in Dutch and good communication skills in English.
• Short commuting distance to ensure emergency support during office hours.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• SAP or similar internal system

What we offer

• Part‑time, office‑based schedule: 5 days a week, 09:00‑14:00.
• Supportive and collaborative team environment within a global company.
• Opportunities to develop administrative and coordination skills.