Senior Administrative Assistant – Temporary

About the role

The International Court of Justice is seeking a Senior Administrative Assistant on a temporary, full‑time basis to support the Registry’s Administrative and Personnel Division. Reporting directly to the Head of the Division, the role combines protocol duties with human‑resources administration in a diplomatic environment.

Key responsibilities

• Liaise with the Dutch Ministry of Foreign Affairs and The Hague municipality on host‑country protocol matters.
• Draft and finalise Note Verbales and official letters to ministries, embassies, consulates and local authorities.
• Receive, log and route applications for identity cards, residence and work permits, visas, UN laissez‑passer, tax‑free vehicle importation, car registration, fuel cards and related privileges for judges, staff and their families.
• Coordinate with the Ministry of Foreign Affairs to follow up on applications and update relevant databases.
• Provide guidance to judges and staff on local matters such as accommodation, schooling, healthcare and banking.
• Maintain contact lists of officials in ministries, embassies, consulates and UN entities; prepare circulars and information notes.
• Assist in recruitment and selection processes, including compiling candidate lists and managing assessment logistics.

Required profile

• Proven experience in administrative support within an international or diplomatic setting.
• Familiarity with Dutch protocol procedures and host‑country administrative requirements.
• Strong organisational skills and ability to manage multiple confidential processes simultaneously.
• Excellent written communication in English; ability to draft formal diplomatic correspondence.

Required skills