Administrative Assistant

About the role

The International Court of Justice is seeking an Administrative Assistant to provide essential support to the General Assistance Unit within the Registry’s Security and General Assistance Division. Working under the supervision of the Head of the Division and reporting to the General Services Management Assistant, the incumbent will play a key role in ensuring smooth administrative operations.

Key responsibilities

• Provide administrative support to the General Assistance Unit and the wider Division.
• Act as the focal point for all diplomatic pouch operations, handling incoming and outgoing pouches in compliance with UN and host‑country regulations.
• Assist in the preparation of budget submissions, maintain accurate expenditure records, and alert supervisors of low funds.
• Support procurement activities, including raising shopping carts, service entry sheets, and monitoring vendor contract performance.
• Prepare necessary paperwork for pouch dispatches and coordinate the forwarding of pouch contents to relevant divisions.

Required profile

• Experience in administrative support within an international or governmental setting.
• Familiarity with UN procedures, diplomatic pouch handling, and budget/finance documentation.
• Strong attention to detail and ability to manage confidential information.
• Good organizational skills and the capacity to work under delegated authority.

Required skills