Executive Assistant – Level 2

About the role

The Executive Assistant – Level 2 provides high‑level administrative support to senior leaders, board members, and division heads. This position acts as an extension of the leader, handling communications, scheduling, and confidential information with professionalism and discretion.

Key responsibilities

• Manage leader’s calendar, appointments, itineraries, and ensure meetings start on time with prepared materials.
• Coordinate travel arrangements, conference calls, and expense reporting.
• Prepare reports, meeting minutes, correspondence, and edit documents, spreadsheets, and presentations.
• Handle incoming mail, phone calls, and route client documentation promptly.
• Maintain filing systems, both physical and electronic, and safeguard confidential information.
• Mentor and train less‑experienced team members when needed.
• Identify process improvements and assist in developing internal policies.
• Support additional office administrative tasks as directed.

Required profile

• Proven experience in executive or senior‑level administrative support.
• Exceptional organizational skills with the ability to prioritize multiple tasks under tight deadlines.
• Strong written and verbal communication skills and a professional demeanor.
• High level of discretion and ability to handle confidential information.
• Positive attitude and willingness to assist colleagues when needed.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

What we offer

• Competitive compensation and benefits.
• Home office stipend and flexible work environment.
• Gym membership or equipment reimbursement.
• LinkedIn Learning subscription.
• Tuition reimbursement after one year of service.
• Career acceleration opportunities and award‑winning culture.