Executive Assistant (Part-time)

About the role

We are seeking a part‑time Executive Assistant to support our executives at the Amsterdam office of Santander CIB. The role involves ensuring smooth day‑to‑day operations, welcoming visitors, and providing comprehensive administrative support.

Key responsibilities

• Receive and welcome clients and colleagues, coordinating their arrival at the office.
• Organise and schedule internal and client meetings, including physical meeting facilitation.
• Manage executives’ diaries, arrange travel and prepare detailed itineraries.
• Support the planning of local events and workshops.
• Handle correspondence, onboarding of new joiners and off‑boarding of leavers.
• Provide basic IT assistance, ensuring audiovisual equipment and Wi‑Fi connectivity function correctly.
• Maintain filing and database systems and seek improvements.
• Ensure compliance with regulatory and internal control frameworks.

Required profile

• Minimum 5 years of experience as an executive or administrative assistant.
• Relevant higher education (e.g., Bachelor’s degree).
• Proactive attitude with a strong sense of responsibility.

Required skills

• Audiovisual equipment operation.
• Wi‑Fi and basic IT troubleshooting.