Management Assistant – Marine Business

About the role

Fugro is looking for a Management Assistant to support a regional management team within the Marine business. The role sits in an international organisation and involves keeping administrative and organisational processes running smoothly, improving them proactively and acting as a central point of contact for managers, colleagues and external parties.

Key responsibilities

• Manage complex calendars, schedule meetings and keep track of appointments and priorities
• Organise business travel and coordinate visitor arrangements and logistics
• Support day-to-day business operations so administrative and support processes run smoothly
• Support the planning, setup and coordination of team offsite meetings and events, including venue arrangements, logistics, materials and on-site facilitation
• Follow established processes, identify improvements and contribute to more efficient ways of working
• Work with the team's Business Manager to prepare reports, presentations, correspondence and other documents for review or signature in line with Fugro standards
• Gather and share information, manage incoming correspondence and follow up on action points
• Handle confidential and sensitive information with care and discretion

Required profile

• MBO-level qualification or equivalent education
• At least 3 years of experience in a similar administrative or management support role, preferably supporting senior management
• Excellent organisational and communication skills, able to prioritise and work with a wide range of stakeholders
• Ability to work independently, efficiently and accurately with multiple priorities
• Proactive, professional and discreet approach
• Excellent command of English, written and spoken; Dutch is an asset

Required skills

• Microsoft Office 365, especially Outlook, Teams and PowerPoint
• Use of Copilot in day-to-day business

What we offer

• A competitive salary and 29 holidays per year (full-time), with the option to buy 12 extra days
• Work from home according to manager and corporate policy, with a work-from-home allowance of EUR 2.35 net per day where applicable
• Commuting allowance with mileage reimbursement and EUR 0.10 per km for walking or cycling
• Modern pension scheme and discounts on supplementary health insurance
• Free parking, a bicycle leasing scheme with company contribution and access to the headquarters gym
• Corporate fitness plan and Employee Assistance Program coaching and support