Senior Administrative Assistant

About the role

The International Court of Justice (ICJ) is the principal judicial organ of the United Nations. The Registry’s Administrative and Personnel Division is seeking a Senior Administrative Assistant to support protocol and human‑resources functions for judges, staff and their families.

Key responsibilities

• Liaise with the Dutch Ministry of Foreign Affairs and the Municipality of The Hague on host‑country protocol matters.
• Draft and finalise Note Verbales and letters to the Dutch Ministry of Foreign Affairs, embassies, consulates and local administration.
• Receive, log and route applications for official identity cards, residence permits, work permits, visas, United Nations laissez‑passer, tax‑free vehicle importation, car registration, fuel cards, Dutch driving licence, Libre‑Permis, VAT refunds and related privileges for judges, staff and their household members.
• Communicate with the Ministry of Foreign Affairs regarding queries on the above applications and update databases upon receipt of documents.
• Provide guidance to judges and staff on local matters such as accommodation, schools, medical registration, banking, etc.
• Maintain and update contact lists of officials in ministries, governmental agencies, embassies, consulates and United Nations entities.
• Prepare circulars and information notes to inform judges and staff of host‑country communications.
• Assist in recruitment and selection processes: compile candidate lists, invite candidates, proctor written tests and organise interview logistics.

Required profile

• Works under the direct supervision and guidance of the Head of the Administrative and Personnel Division.
• Must be able to liaise with Dutch authorities and handle protocol‑related matters.

Required skills