Senior Administrative Assistant

About the role

SBM Offshore, a global leader in deepwater ocean infrastructure, is looking for a Senior Administrative Assistant. The role provides advanced administrative support for a defined scope of work (department, executive or project), ensuring efficient workflows, priority alignment and timely delivery of critical outcomes. The position requires diplomacy, discretion and strong time and priority management in a confidential environment.

Key responsibilities

• Maintain accurate, professionally presented documentation and deliver dashboards and reports on time to support decision-making.
• Oversee complex calendars, anticipate priorities and resolve scheduling conflicts proactively.
• Coordinate travel arrangements, including comprehensive itineraries and on-call support for urgent changes.
• Organize key meetings and events, covering logistics, agenda execution and follow-ups.
• Lead internal projects, managing timelines, resources and risks.
• Track and reconcile budgets, manage complex expense reports and identify cost optimization opportunities.
• Liaise with senior stakeholders, manage escalations and expectations, and give timely updates.
• Act as a strategic partner to line management by anticipating needs and proposing workflow improvements.

Required profile

• High school diploma plus vocational training or an advanced technical certificate.
• At least 5 to 7 years of experience in a senior administrative role, with a proven track record supporting executive-level staff.
• Fluent in writing and speaking English.

Required skills

• Advanced Microsoft Office Suite for documents, spreadsheets and presentations.
• Calendar, schedule and travel coordination.
• Document and correspondence management, meeting and event coordination.
• Data collection and entry, data and expense management.